STEP 4: Setting up your Salon or Spa services.
Before you can use the Sales Register you have to decide what services your salon will offer. Unique will keep track of up to 1000 different services 000-999), so you have quite a bit of flexibility in deciding what to offer. E.g. Perks, HairCuts, Facials, perms, Wax, massage etc.
Service numbers that are not being used can be turned off so they won't show up on reports or be accepted in the Sales Register. To setup your services, select Sales Register option "S " from the Main Menu. From the Sales Register menu select Misc . Select "Setup Register " then select Service Setup .
Field Labels
Service This is the service number. This is a pre-assigned number between 000-999 that should not be altered. If you want to assign a service to another number, locate the desired service number in the previous window and select the edit button.
Description You can enter a 10 character description of the service. This description will appear in the Sales Register when a sale is rung up and on several of the Daily and Period sales reports.
e.g. Shampoo, blow-dry, press & cut can be entered as Sh/Bl/Cut; Shampoo & Set as Sh/Set; Hair Cut as Hair/Cut; Matrix Perm as Max/Perm; Highlight & Cut as Cut/Highl.
As you can see several combination services can be entered as needed for your Salon/Dayspa.
When entering your services, please enter their most used services first or group them in a specific way as you have them on your printed salon/Dayspa price list.
Activate Service To keep unused services from printing on the various sales reports, and to keep from assigning sales to an unused service category, you can check or uncheck this option to activate only the services you are offering.
Service or Key Type
The services are broken down into five different categories:
S - Service sales
R - Retail sales
M - Miscellaneous sales
G - Gift certificate
D - Day/Spa
Service sales are services provided in your Salon such as haircuts, perms, manicure, waxing, etc.
Retail sales would be the sale of retail items. You might want to break the retail sales down into different retail categories, such as hair care products, styling aids, and equipment, or, just have one category called RETAIL to cover all of your retail sales. Key # 009 has been assigned permanently as the Retail key in this program. Do not change it. When you want to ring up a sale from the entering sales screen select F10.
Miscellaneous sales are sales that you don't think fit into the other two groups that you would like to pay a different commission on. For example massage or facial.
Gift Card or Gift Certificate sales can be redeemed or purchased.
Day Spa sales can be purchased in group sales.
The reason for assigning each service to one of the five service groups is it allows you to assign a different payroll commission structure for each of your employees for each group.
Duration in Min. When entering a Key type "S" for service, you can pre-set a standard duration time for each service performed in your salon. For example, a shampoo, blow dry, curl can be pre-set to 60 min. This will appear on your appointment calendar every time you make an appointment for that service. You can however override the duration time when making an appointment since each stylist may perform that service in different times.
Taxable This is a Yes or No question. Enter Y if this service is taxed. If the service type is 'R' (for Retail) the tax charged is the Sales Tax. If the service type is 'S' (for Service) or 'M' (for Miscellaneous) the tax charged is the Service Tax. The Sales Tax and Service Tax percentage rates are entered through the Sales Register Setup command described later in this section.
Inventory Deletion This is a Yes or No question. If you want to be able to delete multiple inventory items for a service of type S (for Service), M (for Miscellaneous), G (for Gift certificate), or D (for Day/Spa), enter Y. This allows you to remove from inventory the proper quantities of back bar products used in each service. This option is ignored if the service type is R (for Retail).
Salon Price This is the default price used for the service. This amount is used as the selling price in the Sales Register when the service is entered. The person entering the sale if desired can overwrite it. This only applies to services of type S (for Service), M (for Miscellaneous), G (for Gift Certificate) and D (for Day/Spa). This option is ignored if the type of this service is R (for Retail).
Level 1-4 Prices Indicates preset level prices for specific employees. For example, if you have new graduates from school working in your salon, they can all be under a set up price level as Level 1. A stylist can be under Level 2, or a Master Designer's prices could be at Level 4. Be sure to have the proper level selection set up for each employee.
Custom Prices This option allows each employee to have their own price and length of time it takes them to perform a specific service. To set up custom prices for an employee, go to the Sales Register menu and select Misc/Register Setup .
Then select Service Setup . Now select F8 option for Employee price setup . Select the employee that you will be setting up the service for and press OK .
Select custom prices or the pricing level you want and select Ok. Now from the service setup screen, select the service you want to change the price for.
You can now enter the custom price and duration time that it takes that employee to perform the service. Repeat this process for the other services that the employee provides.
Surcharge This is the amount you charge your employees every time they perform this service. Unique keeps track of the fixed amount or percentage surcharge amount of each service for each employee and subtracts it from the commission amounts before any payroll commissions are calculated. The surcharge totals for each employee are printed in the Employee Totals report found in the Daily and Period Sales reports.
Fixed Cost This is the amount the service costs your salon. Unique keeps track of the fixed cost for each service for each employee, adds it into the wholesale price of any products used or sold, prints the totals, and gives percentage comparisons in several of the Daily and Period Sales reports. It is not necessary to complete this now.
G/L Code the General Ledger code for the service.
When you are entering sales you can select the "S" option and all your services will be displayed on the screen.
To set up a Service: Select Misc from the Sales Register. Then select Register Setup/Service Setup.
In this example let's setup a service for SH/BL/CURL . (shampoo, blow-dry, and curl).
Now move the scroll bar down to the next available service. The cursor is flashing at the:
Description Field : Enter the description characters (you will have to abbreviate this). In this example enter SH/BL/CURL.
Activate Service: Check this option.
Key Type: Select the "Service Option"
Duration In Min: Enter the average time it takes your employees to perform this service. This is optional.
Taxable: Check this option, if Services are not taxable in your state.
Inventory Deletion: Check this option if you're deducting Backbar inventory.
Price: Enter the amount that you charge for this service. This is optional and can be entered during the point-of-sale process.
Surcharge: If you want to make a salon deduction every time a service is preformed, You can enter a amount to deduct from the cost of the service. The employee will then only get commission on the difference.
Fixed Cost: This is the amount it will cost to perform this service in your salon. This field is optional.
Custom Prices: To setup an employee's special price and time that it takes to perform a specific service.