Rebuilding Files

Rebuilding Files

Rebuilding files resorts, restructures specific group of files and makes sure that everything is in order. Unique asks for confirmation before it starts the rebuilding process.  

When the files rebuild they will be reformatted in alpha, and or numeric order. If the computer system was shut down accidentally or from a power outrage, this may cause the indexes to be out of order and corrupt the files.  

Rebuilding will realign the files and place them back in its' proper order. Depending on the amount of data and the speed of your computer, the rebuilding process could take a minute or more to complete. 

To select groups of files to rebuild: 

Select Files/Rebuild from the Maintenance menu. You are presented with a list of the different groups of files to rebuild.  

The following is a list of the different group of files and what Unique does when it rebuilds them. 

Inventory Files        Resorts the inventory file, the inventory received file and the inventory sales file. 

Employee Files        Resorts the employee file. 

Client Files                Resorts the client file, and the client Service, Retail, and the Miscellaneous service files. 

General Ledger        Resorts the checking account files and  

Files                         recalculates the account balance. Resorts the ledger account codes file. 

Accounts Payable         Resorts the Accounts Payable file, the A/P  

Files                         invoice file, and the A/P history file. The balance due for each account is recalculated based on the Still Due amounts on the                                                invoices for each account, and the total Balance Due for Accounts Payable is recalculated. 

Accounts                 Resorts the Accounts Receivable file, the  

Receivable Files         A/R invoice file, and the A/R history file. The balance due for each account is recalculated based on the Still Due amounts on the invoices for each                                account, and the total Balance Due for Accounts Receivable is recalculated. 

Purchase Orders        Re-sorts the purchase order files. 

Payroll Files                Resorts the employee payroll withholding history file. 

Daily Sales Files         Resorts the daily sales files. 

Period Sales Files        Resorts the period sales file and the gift certificates file. 

Appointment Files         Resorts the Appointment file. 

Rolodex Files        Resorts the Rolodex files. 

Day Spa Files         Resorts Day Spa files. 

Gift Certificates        Resorts the gift certificates. 

Rebuild All Files        Resorts all files.