Purchase Order

Purchase Order

Purchase Order

The Purchase Order module is a professional order entry system that allows you to order and verify orders received as part of your inventory control. If items ordered were not received at the time of entry, you can put the item on back order. After all items are received you can then close the Purchase Order.  Closing the purchase order will automatically add the received products to your inventory, hence updating the stock on hand.

In order for the purchase order module to work correctly, you must enter all your inventory

products in the inventory module with All its options.  All products must have a price

a minimum and maximum quantity. It must also have a first vendor attached to the inventory record.

There are two ways to generate a purchase order.

1. You can Create a manual Purchase Order, which means that you'll have input all the items for the PO ( Purchase Order) Manually or individually.

2. You have the system automatically generate a PO from your low inventory stock. This means that Po's will be generated base on the differences between the minimum, maximum and the stock on hand

Example:

  Stock on Hand:   5

  Maximum :         12

  Minimum:             6

With the above specification, Unique will create an automatic PO Entry to order 7 items.

This when added with the 5 that is currently on the shelf will bring you back to your

allowed stock level(12).

If you did not receive all the items you ordered, you will edit the PO and indicated  how

may you received. Unique will then create a Backorder PO for the Items that you did not received.

When you create a PO the inventory stock on hand only get updated with the new order when you CLOSE the PO.

Note: Base on the total items of the closed PO, Unique will create the exact number for labels so that you can print  barcode or pricing labels.

Fields 

Vendor          Name of Vendor. 

PO Number    PO numbers used to order. PO (Purchase order)

PO Date          Date PO is issued.

Date Due          Date product is due in.

Amount          Total amount of all item ordered.

Code           Product code.

Description    Description of item.

Order                 Amount ordered.

Recv'd           Amount received.

Price           Wholesale cost of item.

Total           Total of that item.