Printing

Printing

Printing Invoices 

If you have more than one invoice due from a vendor in the same month, you can print a single invoice that will reflect all past due balances. You can type special messages to be printed on the invoices. 

There are several ways to print invoices.  

Printing Single Invoices: 

The first way takes more steps but is easier if you only want to print a single invoice.  

Bring up the desired account and select Invoice . Highlight the proper invoice to print, and select the Print button.  

This is described in more detail under the Editing Invoices section. 

  Printing Multiple Accounts

A second way to print invoices is printing selected accounts. First you must select the accounts you want printed through the Select Command in the Accounts Receivable menu. 

There are different options for the Select Command : 

All                Places a selected mark on all records in the account file. 

Several        Select a specific group of accounts to mark.  

Invert                Invert all selected marks. All the accounts that are currently selected are unselected and all the accounts that are currently unselected are selected. 

Manual        Manually selects which accounts to select and UN-select. A Manual Select menu appears that lets you scroll through all the accounts in the file.                                An account that has been selected has a "Ø" mark by the left side of the account's name. To select an account, use the up or down arrow keys to highlight                        the desired account then press the ENTER key. The "Ø" mark will appear. To de-select the account, double click again and the mark        disappears. 

Clear All        Remove the selected marks from all accounts in the file. 

Selected Record        Count the number of accounts that are  

Count                        selected. This will give you a count of the total accounts in your system and the amount that have been selected.   

                       When you have selected the accounts you want printed using one of the above methods, select Exit to return back to the Accounts Receivable                        menu.  Now select Misc\Printed Selected Accounts .  Enter the month you want the invoice status on. You can also enter any special messages                        up to three lines you want to appear on the invoices. For example you can wish all your customers a Happy Valentine's Day, Merry Christmas or if                                you selected your past due customers, you can type a message "Past Due Notice" Payment must be received within 10 Days. 

Print Account Invoices: 

The Print Account Invoices process works the same as printing a single invoice. However it will print all the open invoices for the account that's displayed on the screen.