Line Entry

Line Entry

The Line Entry field allows you make an entry to an assets and/or liabilities account without writing a check in the General Ledger . 

One area in particular this feature would be helpful is setting up your Fixed Assets and Depreciation entries. Especially when you have not reported these in the past. Large purchases can be depreciated over the life of the asset, instead of expensing purchasing for the full cost in one year.  

This can be beneficial for reporting your tax credit. 

The Line Entry feature can be used for any asset or liability account setup in your general ledger. 

To enter a Line entry:  

Example : Purchase 10 styling chairs @ $300 each 

Select General Ledger from the Main Menu . Then select Line Entry and select Ok . 

This screen will allow you to Edit, Delete, Add, or Print your line entries.

To add select the add button . An Add Entry screen will be displayed.  The cursor will be flashing at the Date field. The system will always default to the current date. You can change the date or select Ok . to move to the next field. 

G/L Code         - Enter the general ledger account number. If you do not know the account number, press F1 and a listing of all the account number in your database will be displayed. Use your arrow key to locate the account number and                select Ok . 

Debit/Credit         - You must enter "D " for Debit or "C " for Credit. 

Amount        - Enter the amount. In the example above, the amount you would enter would be $3000.00. 

Notes                 - If you want to record the nature of this entry, you can use the note field to do so.  

               After you enter the data, select Ok . and the Select G/L Entry will appear showing the entry that was entered. 

To Edit or Delete:   Select the entry you want to change from the Select G/L screen and select Ok . Select the function key that corresponds to Edit or Delete. 

Editing:                  Move the scroll bar to the field(s) you want to change. Make your change and select Ok . 

Delete:                 Select the entry you want to change from the Select G/L screen and select Ok .   You will be asked if  you want to Delete this entry? 

                       Select  yes . The entry will be deleted.