Issuing Paychecks

Issuing Paychecks

Printing Paychecks

To preview payroll calculation and all payroll information before printing checks: 

Select Checks from the Payroll menu . Then select Pre-Payroll Report . Since you have selected the Start and End Date this information will then be displayed.  

If you do not want information to preview all the employee information change the Y to N to view certain employees.  

A listing of all your employees in your system will be displayed. To select the employees you want to review payroll information, highlight the employee(s) and select Ok .  

In the selected column the word "Yes " will appear. Continue until you have selected all the employees you want checks for.  

Select Exit . The systems will ask you "Is this correct? " Select YES . 

The next menu that will appear is Pre-Payroll Report that you can Print, View or Save  

If there are any corrections that need to be made to an employee's payroll entry, edit the employees record, make corrections and you can either review the information again or continue to the Print Checks Options. 

Printing Checks:

To Print payroll check(s) for a selected group of employees, there is an option for you to allow the system to print checks just for the specific employees.  

If you want to print checks for all the employees in your system where it says "All employees " type Y for Yes. If you don't want to print checks for all the employees, type N for No. 

A select employee for payroll screen will appear. To select the employee(s) you want to print checks for, highlight the employee(s) and select Ok . In the selected column the word "Yes " will appear indicating that you want a check printed for that employee.  

Continue until you have selected all the employees you want checks for. 

You need to establish a payroll "Start Date " and "End Date " before issuing checks. When you enter into the payroll section, the Start date and End date will be flashing. You will have selected the first employees you want to enter payroll data. Once you set the dates, it will automatically set the date for all the employees. 

To set the date, select Set/Date Payroll Date Range . Enter the pay period start date and end date and select Ok . Now you can begin verifying the payroll data. 

If you have already setup the payroll tax tables and entered the hours worked for your employees (both described earlier) then you are ready to issue paychecks for your employees. To generate paychecks, select Checks from the Payroll menu .  

The start and end dates will already be entered for the payroll period entered earlier. The date of the paychecks, the starting check numbers for the paychecks, and whether or not you want Unique to print checks for you. 

The starting and ending paycheck dates are for reference and are printed on the paycheck stub. The check date defaults to the current date. However, you can change the date. The starting check number is the check number Unique will use for the first check. All the rest of the checks will be numbered sequentially after that.  

The Print Checks question is asking if you want Unique to print your paychecks. If you already have the pre-printed check forms (ordered from Nebs), enter Y for Yes and let Unique do all the calculations for printing the checks. If you answer No , you can write the final checks by hand and just let Unique keep track of amounts paid and tax owed.