Entering Hours Worked

Entering Hours Worked

The first step to running a payroll is entering the hours worked for each employee.  

Be sure all the correct employee payroll information has already been entered for each employee through the Employee section of Unique.  

If this information is incorrect, the payroll deductions will not be calculated properly and you may end up withholding either too much or too little taxes from the employee's paycheck. 

To get to the Hour's Entry menu: 

Select Payroll menu, set date.  

Field Labels: 

Service Total        Total Service income earned since last service commission was paid. 

Retail Total                Total Retail income earned since last retail commission was paid.

Retail 2 Total        Total Retail 2 income earned since last retail commission was paid. 

Misc Total                Total Miscellaneous income earned since last miscellaneous commission was paid. 

Service                 The commission amount on the service  

Commission                total. Calculated by the Service commission setup for the employee. 

Retail Commission        The commission amount on the retail total. Calculated by the Retail commission setup for the employee. 

Retail 2 Commission Pays a different retail commission. A Retail 2 key will however have to be set up. 

Misc Commission        The commission amount on the miscellaneous total. Calculated by the Miscellaneous commission setup                        for the employee. 

Hourly Wage        Employee's salary. 

X Hours                Hours worked. This is multiplied by the hourly wage to get the wage total. 

X Hour OT                Over time hours worked. This is multiplied by the hourly wage to get the wage total. 

Totals                The commissions + wage total. The commissions are only added in if the Pay Service, Pay Retail, and                        Pay Misc fields are activated. 

Federal: FIT*        FIT taxes. This tax is deducted from the Gross Pay. 

Federal: FICA*        FICA taxes. This tax is deducted from the Gross Pay. 

Federal: Medicare*        Medicare taxes. This tax is deducted from the Gross Pay. 

Federal: FUTA*        FUTA taxes. The employer pays this tax. 

State: SIT*                 SIT taxes. This tax is deducted from the Gross Pay. 

State: SDI*                SDI taxes. This tax is deducted from the Gross Pay. 

State: SETF                SETF taxes. The employer pays this tax. 

State: SUI                SUI taxes.  In some states the employer pays this Tax.  

Local: CIT*                CIT taxes. This tax is deducted from the Gross Pay. 

Pre-Tax*                Deducted from Gross Pay before any taxes  

Deduction 1-3:        are calculated.  

Taxable*                Deducted from Gross Pay after all taxes  

Deduction 1-3:        are calculated and deducted.  

Hours (Reg.)                The number of regular hours worked in the pay period.  

Hours (OT)                The number of hours over standard worked hours in the pay period. 

Day Worked                The number of days worked in the pay period. 

Tips                        The amount of tips accumulated in the pay period. 

Pay Service                Pay Service commission on this paycheck? 

Pay Retail                Pay Retail commission on this paycheck? 

Pay Misc                Pay Miscellaneous commission on this paycheck? 

Gross Pay                Calculated Gross pay based on entered information. 

Net Pay                Net pay. Gross pay minus taxes and other deductions. 

                       The * mark next to some of the taxes (FIT, FICA, etc.) indicates that those taxes are taken out of the                        employee's gross pay. 

                       There are two ways to enter the hours worked for each employee.  

Single Employee Payroll Edit: 

The first way is to display each employee and select Edit/Hours Worked from the Payroll menu .  

This will let you edit the following fields: 

Hours (Reg)   Pay Service 

Hours OT   Pay Retail 

Days Worked   Pay Misc 

Tips  

Enter the total hours worked during the last pay period, the number of days worked, the amount of tips received, and whether or not you want to pay the Service, Retail, and Miscellaneous commissions at this time.  

When completed, Unique will recalculate and display the Gross Pay, Retail Pay, and taxes for the employee.  

Select the next employee and repeat the process. 

Multiple Employee Hours Edit: 

The second procedure lets you enter the information for all your employees at one time.  

To enter the hours: 

Select Edit/Quick Payroll Edit from the Payroll menu . A scrollable window appears listing all your employees with all the same fields described above displayed next to the employee's name.  

To edit these fields, use the scroll bar and highlight the employee whose hours you want to change and select Ok .  

You can now edit these fields the same as you did in the first procedure. When you have finished, the highlight bar automatically moves down to the next employee in preparation to make the next changes.  

When you have finished, press ESC to return. The hours for all your employees has now been entered. 

Time Clock Hours: 

Time Clock hours are automatically posted to the payroll hours. When the starting and ending payroll date are selected.