Entering Company & Employee Information

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Entering Company Information

 

STEP 1: Enter your company information.

 

From the Main Menu of the Unique program select the System Manager button and select Company. Enter your Company Name, Address, phone number and any other information that you may currently have. When you're finish, just select the okay button and then  Exit   the company menu dialog.

 

STEP 2: Enter your employee information.  

 

Before a sales transaction or appointment can be entered through the Sales Register you must enter your employees into the employee section. To setup your employees, select Employees  from the Main Menu .  

 

To enter a new employee: 

Select the ADD Button from the Employee menu .  

 

You are then asked to enter a three-digit code to assign to the employee. The code can be just characters or numbers or any combination of characters and numbers. You might want to assign a number to each employee, like 100, or you might want to use the employee's initials for the code.  

 

Once this code has been assigned, it should not be changed, because all sales transactions and payroll information will be linked to the employees by their employee code. 

 

After a code has been assigned to the employee, enter the employee's name, address , and other personal information . To get started right away you can enter the employees first & last name and enter the other information later. 

 

The only other field that has to be filled in now is the Payroll Ledger Code field. If you have not already changed the Chart of Accounts that comes with Unique, you can enter the number 43010 for now. This field will not be used until the first payroll is run but Unique insists on it being filled in whenever a new employee is entered. 

 

If you have time and would like to enter all the information, the field labels are as follows: 

 

Field Labels

 

Name                        Employee's name. 

 

Address                Employee's address. 

 

Telephone                Employee's home telephone number. 

 

PricingThere are 6 different price levels to choose from. Salon Pricing - is the standard pricing for the salon. Levels 1-4 - for special pricing. Custom Pricing - for individual stylists. 

 

Employee code        Employee code.  

 

Birth Date                Employee's birth date. 

 

Emergency                An emergency phone number to call.  

 

Contact                Person to contact in case of an emergency relating to the employee. 

 

Allow Appts                Yes or No to allow you to make appointments for the client. 

 

Starting Date                Date the employee started working for you. 

 

Social Security        Social Security number of the employee. 

 

Hourly Wage        The hourly rate the employee is paid. 

 

Default Hours        Hours paid regardless of time worked. 

 

Payroll Type: Hourly/Commission; Salary of contract labor. Contract refers to an Independent contractor whereby no income or state taxes will be remove from their paycheck. 

 

State Exempt.        The number of state exemptions claimed by your employee.  

 

Fed. Exempt. The number of exemptions claimed by the employee. This is the same number on the W4 form that your employee filled out when he or she was hired. 

 

State Tax The state tax table is being used for State Table (1-9)  Income Tax (SIT) withholding. There are nine different state tax tables. See payroll 

 

Fed. Tax                The federal tax table is being used for  

Table (S/M/E) Federal Income Tax (FIT) withholding. There are two different tables: a Singles table, a Married table, and an Exempt status. 

 

CIT Rate The City Income Tax (CIT) rate for this employee. This may be different for each employee. The CIT field label name can be changed by going into Misc, then User Defined Fields. 

 

Add. FIT Any additional Federal Income Tax (FIT) withholding. This withholding is in addition to the normal FIT tax taken out of their paychecks. 

 

Add. SIT Any additional State Income Tax (SIT) withholding. This withholding is in addition to the normal SIT tax taken out of their paychecks. 

 

G/L Ledger                General Ledger account code used to track  payroll expenses.    

Code                        

 

Pre-Tax                Any deductions that are taken out of the  employee's gross pay.

Deductions 1-3        

 

Taxable                Any deductions that are taken out of the employee's net pay.

Deductions 1-3 .