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Adding and Editing Vendor Accounts |
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Adding and Editing Vendor Accounts Listing of the Ledger EditinganExistingVendor View Vendor
Before any billing information can be added into Accounts Payable , you must enter your vendors.
You can either enter all your current vendors now, or to save time, enter only the vendors with whom you currently have an outstanding balance.
The other vendors can be added at a later time.
Adding a New Vendor:
To add in a new vendor, select Vendor/Add New Vendor from the Accounts Payable menu.
Field Labels:
Account Account number.
Vendor Vendor name.
Address Vendor address.
City Vendor city.
State Vendor state.
Zip Code Vendor zip code.
Telephone Vendor phone number.
Telex Vendor telex number.
FAX Vendor FAX number.
Contact Whom to contact.
G/L Code Primary general ledger account code associated with this account.
Bill Amount Amount of reoccurring payment.
Pay Terms Payment terms (i.e. Net 30, or COD).
Credit Limit Credit limit assigned to you by the vendor.
Memo Any notes you want to keep on your vendor or account.
The account number field will already be filled in with the next account number. You can change this assignment at any time.
Enter the account information for the vendor.
To get a listing of the ledger account codes:
Press the F1 function key. A scrollable window appears on the right side of the screen for code selection.
The Bill Amount field is the amount of a reoccurring amount due to the vendor. This means that if there is a set amount due to this vendor every month, you can enter the amount here.
Then when you create a new invoice for this account, the amount will automatically appear on the invoice.
To change the information relating to an existing account, such as a different contact person or a phone number change, select Vendor/Edit from the Accounts Payable menu.
The Accounts Edit window appears to let you change the accounts information.
View vendor window lets you view all the vendor information.
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